USV LogoUniversity of Life Sciences „King Mihai I” Timișoara
Office for the issuance of study documents

The issuance of study documents is done from Monday to Friday between 12:00 and 14:00, only based on a prior telephone appointment, at the phone number 0256277065.

Study documents are issued to holders within a maximum of 12 months from passing the final exams, respectively within a maximum of two months from the awarding of the doctoral title.

For diplomas older than 3 years, fees will be paid online to account RO21TREZ62120F330500XXXX, Trezoreria Timișoara, CUI 3487181 (the university's CUI must be mentioned when making the online payment), and when the holder/authorized person presents for the issuance of the study document, they must have all the necessary documents for the issuance of the documents, as well as proof of payment of the fee.


STUDY DOCUMENTS ISSUANCE OFFICE

Contact person: MIHAELA RUSU

Phone: 0256/277065

E-mail: mihaela.rusu@usvt.ro

Study document issuance schedule: Monday - Friday 12:00 - 14:00

Address: Calea Aradului nr. 119, Timişoara, Library building, floor 1.

1) Required documents for the issuance of study documents:

  • the identity card or passport in original, valid at the date of issuance of the study documents;
  • 2 identical color photographs, size 3x4 cm diploma type, taken recently on matte photographic paper, at a photo studio; (photographs are not required for master's graduates starting with the 2016 promotion)
  • a copy of the marriage certificate (in case of name change).

ATTENTION!

  • SCANNED PHOTOGRAPHS FROM I.D., OTHER DOCUMENTS OR OTHER PHOTOGRAPHS ARE NOT ACCEPTED;
  • PHOTOGRAPHS TAKEN AT AUTOMATIC MACHINES ARE NOT ACCEPTED;
  • PHOTOGRAPHS THAT DO NOT COMPLY WITH THE REQUIRED DIMENSIONS ARE NOT ACCEPTED.

2) Documents required for the issuance of the diploma/certificate with a notarized power of attorney

!In WELL-MOTIVATED situations, when the holder cannot present themselves, the study document can be issued to their authorized representative, based on a notarized power of attorney/legal authorization in original or certified copy, which expressly states that the authorized person can collect study documents (the specific document/documents for which they are authorized, the current and complete name of the university) as well as the previous name of the holder of the study document (the one from the birth certificate), in case of name change.

The documents required for the issuance of the diploma with a notarized power of attorney are:

  • Request to the Rector for the issuance of the diploma with a notarized power of attorney (ANNEX 1);

ANNEX 1 PDF(284.49 KB)opens in a new tab

  • Notarized power of attorney in original which expressly states that the authorized person can collect from UNIVERSITY OF LIFE SCIENCES “REGELE MIHAI I” IN TIMIȘOARA study documents (the specific document/documents for which they are authorized).

If the notarized power of attorney was drawn up in the territory of another state, it must be submitted in original, accompanied by a certified translation. The power of attorney must be apostilled or super-legalized by the competent authorities of the state in whose territory it was drawn up, except for those drawn up in states that have concluded conventions, treaties, or agreements with Romania regarding legal assistance in civil matters, which provide for exemption from any legalization. Powers of attorney issued at the embassies or consulates of Romania in various states are accepted. Powers of attorney issued under the signature of the ambassador/consul do not need to be translated or apostilled/super-legalized.

The request accompanied by a copy of the notarized power of attorney and the I.D. of the authorized person and the holder of the study document/documents is submitted to the Study Documents Issuance Office, by email: mihaela.rusu@usvt.ro, by mail to the address: U.S.V.T. “Regele Mihai I” from Timișoara, Calea Aradului nr. 119 – Study Documents Issuance Office or by fax at the number 0256/200.296.

Within 2 working days from the submission of the documents, the authorized person will present themselves at the Study Documents Issuance Office to collect the diploma with the following:

  • the power of attorney/legal authorization in original
  • 2 identical color photographs of the holder, size 3 x 4 cm diploma type, taken recently, on photographic paper;
  • I.D. or passport in original, valid on the day of issuance of the study document.

! The name of the university that is to be mentioned on the notarized power of attorney is:

UNIVERSITY OF LIFE SCIENCES “REGELE MIHAI I” IN TIMIȘOARA

3) Documents required for the issuance of a duplicate

In case of loss, complete destruction, partial deterioration, or lamination of a study document, a duplicate can be issued. To obtain a duplicate of a study document, the holder must present the following documents at the Study Documents Issuance Office:

  • Request addressed to the institution's management (ANNEX 2);

ANNEX 2 PDF(235.78 KB)opens in a new tab

  • Written declaration of the holder, containing all necessary identification elements and the circumstances under which the document was lost/completely destroyed or partially deteriorated (ANNEX 3);

ANNEX 3 PDF(175.86 KB)opens in a new tab

  • Certified copy “conforming to the original” of the birth certificate;
  • Proof of publication in the Official Gazette of Romania;
  • 2 recently taken color photographs on photographic paper, size 3x4 cm of the holder of the study document;
  • Proof of payment of the fee for issuing the duplicate.

If duplicates are requested for multiple study documents (diploma – bachelor/master/doctorate, certificate, etc.), then, according to the law, the request for a duplicate is made separately for each document.

  • For the certification of conformity with the original of the birth certificate, respectively of the notarized power of attorney/legal authorization, the holder/authorized person will present to the chief secretary of the university the original documents and copies. The chief secretary of the university will certify “conforming to the original” the copies presented, after carefully checking the data/inscriptions in the original documents and the copies presented.
  • The request can be made by the holder of the study document in question or by their authorized person.
  • For the publication of the loss or destruction of the study document, the holder/authorized person addresses the Autonomous Regie “Monitorul Oficial”, the announcement will include the following data: the name of the original study document; the name, initial/initials of the first name(s) of the father (mother, if the father is unknown), the first name of the holder; the year of completion of the studies in question; the series and number of the respective document, the number and date on which it was registered in the unique register of forms and issuance of study documents; the name of the issuing institution.
  • If the holder/authorized person does not have all the necessary data for publishing the announcement in the Official Gazette, they will address the Study Documents Issuance Office from where they will receive a certificate containing the necessary information.
  • The duplicate of the study document is issued within a maximum of 30 calendar days from the date of approval of the request, according to the provisions of MEC Order no. 4156/2020, art.25(1)

4) Documents required for the issuance of a new university document (Supplement to diploma, Transcript or annex with grades,) lost/damaged/destroyed/laminated

  • Request addressed to the institution's management (ANNEX 4);

ANNEX 4 PDF(294.03 KB)opens in a new tab

  • Copy of the diploma/certificate;
  • Declaration on one's own responsibility regarding the loss/destruction/deterioration of the supplement to the diploma/transcript (ANNEX 9);

ANNEX 9 PDF(177.65 KB)opens in a new tab

  • Receipt representing the fee for issuing the supplement to the diploma/transcript.

Requests are submitted to the Study Documents Issuance Office and the requested documents will be issued within 10 working days from the date of registration of the request.

5) Documents required for the issuance of a study document, in case the holder finds errors in the study document after a period of time from receiving it

  • Request addressed to the institution's management (ANNEX 5);

ANNEX 5 PDF(209.88 KB)opens in a new tab

  • The original study documents that contain errors and are to be modified.

The submission of documents can be made by the holder of the study document in question or by their authorized person.

The holder can collect the study document within 30 days from the approval of the request.

In WELL-MOTIVATED situations, when the holder cannot present themselves, the study document can be issued to their authorized representative, with the approval of the rector of the institution, based on a power of attorney, which expressly states that the authorized person can collect study documents, authenticated by a notary.

6) Documents required for the issuance of the authenticity certificate of the diploma

  • Request addressed to the institution's management (ANNEX 6);

ANNEX 6 PDF(288.91 KB)opens in a new tab

  • Copy of the document for which authentication is requested;
  • Receipt representing the fee for issuing the authenticity certificate;

The documents are submitted to the Study Documents Issuance Office.

7) The document required for the issuance of the certificate regarding the recognition of professional qualifications in accordance with Directive 2005/36/EC - in the case of graduates of the Faculty of Veterinary Medicine

  • Xerox copy (front-back) of the bachelor's diploma

The document is submitted to the Study Documents Issuance Office, and the issuance of the certificate will be done within a maximum of two working days.

8) Documents required for the issuance of the transcript for promotions prior to 1994

  • Request addressed to the institution's management (ANNEX 7);

ANNEX 7 PDF(173.48 KB)opens in a new tab

  • Copy of the diploma;

The documents are submitted and issued at the Study Documents Issuance Office.

9) Documents required for the issuance of the Certificate of completion of the psychopedagogical module

Graduates who have completed the psychopedagogical module during their years of study (promotions prior to 2015) can receive DPPD certificates upon request.

To obtain such a certificate, graduates must present at the Study Documents Issuance Office:

  • Request addressed to the management of the Department of Teacher Training (ANNEX 8)

ANNEX 8 PDF(179.08 KB)opens in a new tab

  • copy of the university/master diploma;
  • copy of the transcript/supplement to the diploma;
  • copy of the I.D./C.I.;
  • copy of the birth and marriage certificate (in case of name change).

Psychopedagogical module certificates will be issued free of charge within 2 months from the date of registration of the request. A fee will be charged for issuing study documents older than 3 years, to graduates who do not claim it within three years from the date of request.

Graduates who have completed the psychopedagogical module, in a fee-paying regime (postgraduate course) receive, ex officio, DPPD certificates.

DPPD certificates are issued only to the holder/authorized person having with them:

  • identity card / passport (original)
  • marriage certificate (in case of name change)
  • 2 identical color photographs, taken recently, on photographic paper, size 3x4 cm

(only for the 2016 promotion);

  • proof of payment of the fee for issuing DPPD certificates older than 3 years (starting with the 2014/2015 promotion, including postgraduate regime).

10) Documents required for the issuance of a new study document in case of name change through administrative means or by court decision:

  • request for issuance of a new study document (ANNEX 10);

ANNEX 10 PDF(210.3 KB)opens in a new tab

  • the administrative act/court decision;
  • copy of the new birth certificate and I.D.;
  • diploma/duplicate of the diploma in original, issued in the previous name;
  • Transcript/supplement/annex to the diploma in original

To whom are the study documents issued?

A study document is issued to the holder/authorized person based on the presentation of the identity document (I.D.) or passport, valid on the day of issuance of the study document;

Study documents completed and uncollected due to the holder's death can be issued to a family member of the holder (spouse, ascending or descending relative of the first or second degree), based on a request approved by the institution's management, accompanied by a certified copy of the death certificate and a declaration on their own responsibility regarding the reasons invoked for collecting these study documents.

FEES:

  • issuance of duplicates of study documents - 200 lei – for Romanian citizens, 60 EURO – for foreign citizens
  • issuance of diplomas older than 3 years – 150 lei (starting from 29.09.2025 graduates of the 2021 promotion and earlier will be subject to payment)
  • issuance of certificates of definitivat, grade II, grade I – 50 lei
  • issuance of the authenticity certificate of the diploma (for apostille) – 50 lei
  • issuance of supplement to diploma/transcript upon request – 100 lei
  • Issuance of DPPD certificates older than 3 years - 100 lei (starting with the 2014/2015 promotion, including postgraduate regime)

IMPORTANT !!!

!! Keep the originals of the study documents in good condition and avoid submitting them in original to competition files.

!! Do not laminate the originals of the study documents as you will have difficulties regarding their authentication, endorsement, and apostille.

NOTE:

The fees were approved in the meeting of the Board of Administration on 03.03.2025 and approved in the meeting of the university senate on 25.06.2025, being valid for the academic year 2025-2026.

The other provisions are in accordance with MEC Order no. 4156/27.04.2020 and the Regulation regarding the regime of study documents and university documents within U.S.V. “Regele Mihai I” from Timișoara.